Administration

Key Responsibilities

• Serve as the first point of contact for visitors, providing a professional and welcoming reception service.

• Manage incoming emails, ensuring prompt distribution to relevant team members.

• Support administrative tasks on Salesforce, including scanning, uploading contracts, and maintaining records.

• Save and file invoices systematically on the shared drive.

• Perform general filing duties and provide administrative assistance to the team as needed.

• Coordinate flight and accommodation bookings for staff and visitors when required.

• Arrange for invitations and official letters to be sent to delegates, visitors, and stakeholders.

• Assist in processing invoices and supplying Purchase Orders (POs) to relevant suppliers.

• Provide onsite support during events as needed.

• Assist the team with supplier quotation inquiries and follow-ups.

Qualifications and Knowledge

• Minimum of 1-2 years of administrative experience.

• Understanding or interest in the Energy industry is an advantage.

• Experience in the event industry is a plus.

• Proficient in Microsoft Office Suite and familiar with Salesforce or similar CRM systems.

• Strong organizational skills with the ability to multitask effectively

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

What We Offer

• Residency visa

• Health insurance

• Allowances

Salary Package

• Salary + Allowances = Up to AED 6,000 per month

Application Process

To apply, please send your CV and a cover letter highlighting your relevant experience to careers@talents-nexus.com. Use the subject line: “Receptionist Application – [Your Name]”.

KL Energy is committed to fostering a professional and inclusive work environment, encouraging growth and development within our team.